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KaarobarFeaturesCash flow
Feature · Money

Cash flow, built to be honest about what it cannot see

Every cash-flow tool wants to show you a balance. This one refuses to, and that refusal is the feature — a stated balance that quietly omits your cash spending is wrong and gets trusted anyway.

Why it reconciles instead of asserting

A bar showing what the app expects the bank balance to be, next to a shorter bar showing what the bank actually says, with the difference labelled as money that moved unrecorded AT THE NEXT RECONCILIATION What it should be last balance + COD in − costs seen What the bank says the gap Money that moved without being recorded. Almost always cash spending nobody wrote down — which is the point of measuring it.
The app never states the left-hand bar as fact. You supply the right-hand one, and the difference is the finding.

Prepaid orders, cash purchases from the market and money the owner takes out never pass through Shopify or the courier. No software reading those two sources can know your balance. It can only know a part of it — and a partial figure presented as a total is the most dangerous number a dashboard can show, because nobody treats it as partial.

So the flow is inverted. You record what the bank actually said on a date. The app adds what couriers have really transferred since, and subtracts the costs it can see. It then shows what the balance should be.

The gap at the next reconciliation is the most valuable number on the page. It is money that moved without being recorded — and in a COD business it is almost always untracked cash spending. A tool that asserted a balance would have hidden exactly that.

What it can see, and does

COD actually transferredMatched remittances, not delivered-and-hoping+
Recorded expenses and ad spendProrated across the days that overlap the period−
Vendor payables outstandingCommitted, not yet paid−
Cash trapped in stockInventory at cost — money already spent, not yet earned◑
What the balance should be= expected

The thirty-day projection counts parcels still moving

An early version counted only delivered-but-unsettled COD, and both test stores read negative — which would have opened with a false liquidity alarm on a healthy business. In-transit COD is now included and discounted twice: once for the share that historically comes back as RTO, once for the courier's cut. It is a projection with its assumptions on the surface, not a promise.

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Questions merchants actually ask

Can it connect to my bank account?
No, deliberately. A bank feed would still miss cash purchases and owner drawings, and it would make the resulting figure look complete when it is not. Recording the balance yourself keeps the incompleteness visible, which is what makes the gap meaningful.
How often should I reconcile?
Monthly is enough for most stores. The value comes from the sequence — each reconciliation prices the untracked spending since the last one.

Keep reading

Expenses & payables

Overheads, ad spend and what you owe suppliers.

COD reconciliation

Match courier remittances to the parcels that produced them.

True net profit

Gross sales down to what reached your account, every deduction named.